Minutes of the Meeting of the American Society of Aerospace Medicine Specialists
Wednesday, May 16, 2013 - 0700-0830; Erie Room Chicago Sheraton Hotel
President, Dr. Joe McKeon, conducted this meeting. Vice President, Dr. Mark Mavity, assumed the presidency at the conclusion of the meeting.
The meeting was called to Order at 0712.
i. Constitution and By-Laws: (OPEN, Dr Laub) As of 2012, “Members still want to explore electronic voting possibilities. CBL Committee is looking into what CBL changes might be needed to enable this. NOTE: Discussion of the actual web issues will be discussed under New Business!
ii. Membership (INFO, Dr. Ortega) – 223 active members. 33 new members. See membership report (attachment 2) for full details.
iii. Aerospace Medicine Practice Standards and Competencies (INFO, Dr. Van Syoc):
iv. Nominating (INFO, Dr. Johann Westphall) See section 3 above. Results in 7.a.
v. Ethics (INFO, Dr. Parmet) Ethics panel continues tomorrow. Certificates will be available.
i. Publications (INFO, Dr. Dave Rhodes) No updates.
ii. Certification Maintenance (INFO, Dr. Susan Northrup) (See MOC discussion below)
iii. Space Medicine (INFO, Dr. William Tarver)
iv. Website (INFO, Drs. Salazar/Van Syoc)
v. Ad hoc Committee for web-based MOC (INFO, Dr. Young, Ritter, Storms, Woodson, and Duvall)
i. In 2012, a motion was made: “that ASAMS allow the use of up to $2000 to help AsMA E&T Cmte move to an electronic version of MOC.” The membership agreed that more work was needed before a vote could be taken. An ad hoc committee was formed to streamline the process and incorporate electronic means as possible. The 2012 action was also delayed in anticipation of AsMA website upgrades in the fall.
ii. MOC Part 4/AsMA website integration—this area has broken down into 2 basic issues:
1. MOC: ASAMS is co-developing with AsMA a process to oversee MOC part IV certification in line with ACOEM and ACPM. An ad hoc committee has been formed to streamline the process and incorporate electronic means as possible. Members include Drs Young, Ritter, Storms, Woodson and Duvall. Electronic process development is dependent on AsMA website upgrade which is in progress. (See capital campaign motion above.)
2. Meanwhile, AsMA is asking if we want to have our website fall under the AsMA site, and this could include billing/tracking membership fees. Connecting to the AsMA website would give us the opportunity to have them collect our dues. Several proposals have been made regarding a change in our dues. However, AsMA says building this capability is fairly difficult, and as a result, it has been proposed that this be an “all in” or “all out” decision. Thus, we need to determine which way our membership wants to go. The pros and cons are:
i. No more sitting around tables at the meeting solely to collect money
ii. Dues collected reliably even if the member misses the meeting
iii. Better records of both membership and payments
iv. Able to identify members who need to join AsMA
i. Able to identify members who need to join AsMA. This could increase AsMA membership or merely decrease membership in constituent organizations.
ii. Difficult to figure out timing for 1st billing cycle
iii. Difficult to figure out what to do if someone is a Lifetime member of one but not the other.
iv. Different membership requirements (can’t be in ASAMS if you aren’t a physician)
v. There will be an ongoing cost for doing this because it will necessitate using Pay Pal or a credit card, both of which charge a fee.
vi. AsMA is asking the constituents to donate $30K.
c. It was discussed and decided that: 1) sufficient progress had been made to proceed with dues collection integration; and 2) Dr. Rhodes updated the motion from 6.b.i to make it a donation to the AsMA Informatics Capital Campaign of $2001. It passed unanimously.
i. Pres – Dr. Mark Mavity
ii. Pres Elect/VP – Dr. Daniel Shoor
iii. Treasurer – 2yr term – Dr Charles Clinton
iv. BOG member – Dr Patrick Storms
b. Web-based CME initiative: There is growing need to provide to provide CME that is web based, such as podcasts and webinars for distribution from the AsMA website. Dr Jan Stepanek has been tasked by AsMA to lead this effort, he can’t do it alone. This effort clearly should be led by ASAMS and will require active participation of our membership as subject matter experts and worker bees! This may be best handled by standing up either a permanent or ad hoc committee to address this need on behalf of AsMA. This WG provided AsMA ExCom a background paper on options and futures for web based CME/MOC which is under consideration. (OPEN, Dr. Stepanek).
c. Other new business: None
d. Introduction of Dr Mark Mavity as the new ASAMS President.
e. Next meeting San Diego, CA—May 14, 2014 (Hilton San Diego Bayfront)
ATTACHMENT 1: Treasurer’s Report
ATTACHMENT 2: Membership Committee Report