Minutes of the Meeting of the American Society of Aerospace Medicine Specialists

Wednesday, May 16, 2013 - 0700-0830; Erie Room Chicago Sheraton Hotel


President, Dr. Joe McKeon, conducted this meeting.  Vice President, Dr. Mark Mavity, assumed the presidency at the conclusion of the meeting.


The meeting was called to Order at 0712.


  1. Board of Governors Meeting Review and discussion (Drs. McKeon and Ritter) Topics from the Nov 12 meeting: Do to the unavailability of Dr. McKeon and Dr. Mavity, Dr. Ritter attended the November BOG meeting.  The following topics were brought forward from that meeting:
    1. Chicago meeting infrastructure limitations: All outlets require a special adaptor that can only be plugged in by a union member for >$110K. This is slides could not be presented at this meeting. (INFO)
    2. Due to a clean-up of the membership roles, it may appear that AsMA has lost a lot of members, but in reality, the deceased have been removed. (INFO)
    3. Due to concerns about the new DoD conference guidelines, we must find new ways to provide services to AsMA members (read CBT) in order to make us less vulnerable to events that impact meeting attendance. There was discussion regarding the balance needed between CBT and face-to-face meetings.  There is a qualitative difference between the two.  CBT cannot replace meetings as an educational tool because much of the value of the meeting is cross-talk between members, which cannot be captured by another medium. Drs. Woodson and Lowry will begin development of a MOC review calendar for MOC content generation in concert with the Education and Training committee of AsMA. 
    4. Concurrent Membership/centralized dues collection:  It is a requirement for members of constituent organizations (such as ASAMS) to first be members of AsMA.  There is also a requirement for at least 20% of the physicians in AsMA to be members of the AMA in order to retain a delegate to that organization. Centralizing dues collection will highlight those members of ASAMS that are not members of AsMA. After much discussion, a motion was made to move forward to link ASAMS membership dues collection with AsMA’s.  The motion was passed by a majority of members present (20 Yes, 18 No).  See 6.b.ii.2 for further discussion. 
    5. Due to the costs web sites upgrades for AsMA, the communications committee has requested a “Capital Campaign” to fund these improvements (estimated $30K).  Members of AsMA ExCom have donated $300 each to start the effort.  They are challenging all constituent organization to voluntarily donation to this effort.


  1. Secretary’s Report:  (Dr. Ritter) Minutes from 2012 were approved as written by a majority of members present.


  1. Election of new Officers (Dr. Westphall): Nominations were presented from the Nominations Committee. Further nominations were invited from the floor.  Voting proceeded with the follow:
    1. Vice-President/president elect – Drs. John Crowley and Daniel Shoor
    2.  Treasurer – Dr. Charles Clinton
    3.  BOG member – Drs. John Crowley, Gordon Peters, J. R. Heil, and Patrick Storms


  1. Treasurer’s Report:  (INFO, Dr. Chung Siedlecki) The budget report was presented. See attachment 1.
  2. Committee Reports:
    1. Standing Committees

                                                              i.      Constitution and By-Laws: (OPEN, Dr Laub) As of 2012, “Members still want to explore electronic voting possibilities. CBL Committee is looking into what CBL changes might be needed to enable this. NOTE: Discussion of the actual web issues will be discussed under New Business!

                                                            ii.      Membership (INFO, Dr. Ortega) – 223 active members.  33 new members.  See membership report (attachment 2) for full details.

                                                          iii.      Aerospace Medicine Practice Standards and Competencies (INFO, Dr. Van Syoc):

                                                          iv.      Nominating (INFO, Dr. Johann Westphall)  See section 3 above.  Results in 7.a. 

                                                            v.      Ethics (INFO, Dr. Parmet)  Ethics panel continues tomorrow.  Certificates will be available.

    1. Special Committees

                                                              i.      Publications (INFO, Dr. Dave Rhodes)  No updates.

                                                            ii.      Certification Maintenance (INFO, Dr. Susan Northrup)  (See MOC discussion below)

                                                          iii.      Space Medicine (INFO, Dr. William Tarver)

                                                          iv.      Website (INFO, Drs. Salazar/Van Syoc)

                                                            v.      Ad hoc Committee for web-based MOC (INFO, Dr. Young, Ritter, Storms, Woodson, and Duvall)


    1. Milestones and timelines for ASAMS officers & committee chairs – (OPEN, 2012, Dr. Young) 
    2. MOC Related Items (OPEN, Ad hoc committee): 

                                                              i.      In 2012, a motion was made: “that ASAMS allow the use of up to $2000 to help AsMA E&T Cmte move to an electronic version of MOC.” The membership agreed that more work was needed before a vote could be taken.   An ad hoc committee was formed to streamline the process and incorporate electronic means as possible. The 2012 action was also delayed in anticipation of AsMA website upgrades in the fall. 

                                                            ii.       MOC Part 4/AsMA website integration—this area has broken down into 2 basic issues:

1.      MOC: ASAMS is co-developing with AsMA a process to oversee MOC part IV certification in line with ACOEM and ACPM. An ad hoc committee has been formed to streamline the process and incorporate electronic means as possible. Members include Drs Young, Ritter, Storms, Woodson and Duvall. Electronic process development is dependent on AsMA website upgrade which is in progress. (See capital campaign motion above.)

2.      Meanwhile, AsMA is asking if we want to have our website fall under the AsMA site, and this could include billing/tracking membership fees.  Connecting to the AsMA website would give us the opportunity to have them collect our dues.  Several proposals have been made regarding a change in our dues.  However, AsMA says building this capability is fairly difficult, and as a result, it has been proposed that this be an “all in” or “all out” decision.  Thus, we need to determine which way our membership wants to go. The pros and cons are:

a.       PROS:            

                                                                                                                                      i.      No more sitting around tables at the meeting solely to collect money

                                                                                                                                    ii.      Dues collected reliably even if the member misses the meeting

                                                                                                                                  iii.      Better records of both membership and payments

                                                                                                                                  iv.      Able to identify members who need to join AsMA

b.      CONS:           

                                                                                                                                      i.      Able to identify members who need to join AsMA.  This could increase AsMA membership or merely decrease membership in constituent organizations.

                                                                                                                                    ii.      Difficult to figure out timing for 1st billing cycle

                                                                                                                                  iii.      Difficult to figure out what to do if someone is a Lifetime member of one but not the other.

                                                                                                                                  iv.      Different membership requirements (can’t be in ASAMS if you aren’t a physician)

                                                                                                                                    v.      There will be an ongoing cost for doing this because it will necessitate using Pay Pal or a credit card, both of which charge a fee.

                                                                                                                                  vi.       AsMA is asking the constituents to donate $30K.   

c.       It was discussed and decided that: 1) sufficient progress had been made to proceed with dues collection integration; and 2) Dr. Rhodes updated the motion from 6.b.i to make it a donation to the AsMA Informatics Capital Campaign of $2001.  It passed unanimously. 


    1. Fellows nominations efforts – (OPEN, Dr Merchant)
    2. AMA representation – (INFO, Dr Ortega)  MOC and its costs for physicians is a hot topic of discussion, as is PPACA.  AsMA is looking for more volunteers to participate in AMA delegation.  Interested physicians should contact Dr Ortega.
    3. Panel on medical ethics (OPEN, Drs Woodson, Boudreau) This is becoming a regular edition of the AsMA Annual Meeting. 
    4. Airline Medical Directors Working Group report (OPEN, ad hoc committee Dr Landsman, 2011) No progress this meeting. 


    1. Election results – new officers for 2013-2014

                                                              i.      Pres – Dr. Mark Mavity

                                                            ii.      Pres Elect/VP – Dr. Daniel Shoor

                                                          iii.      Treasurer – 2yr term – Dr Charles Clinton

                                                          iv.      BOG member – Dr Patrick Storms

b.      Web-based CME initiative: There is growing need to provide to provide CME that is web based, such as podcasts and webinars for distribution from the AsMA website.  Dr Jan Stepanek has been tasked by AsMA to lead this effort, he can’t do it alone.  This effort clearly should be led by ASAMS and will require active participation of our membership as subject matter experts and worker bees! This may be best handled by standing up either a permanent or ad hoc committee to address this need on behalf of AsMA.  This WG provided AsMA ExCom a background paper on options and futures for web based CME/MOC which is under consideration. (OPEN, Dr. Stepanek).

c.       Other new business:  None

d.      Introduction of Dr Mark Mavity as the new ASAMS President.

e.       Next meeting San Diego, CA—May 14, 2014 (Hilton San Diego Bayfront)



ATTACHMENT 1: Treasurer’s Report

ATTACHMENT 2: Membership Committee Report